Our Commitment to Trust and Transparency:
As an agile research initiative utilising advanced AI, VR, and proprietary data to enhance cognitive health, The Mind GYM is committed to the highest standards of user data security, transparency, and ethical practice. The documents below govern your use of The Mind GYM website (www.mind-gym.ai) and participation in our research initiatives.
 
1. Disclaimers (Crucial for Non-Medical Status)
 
Medical and Health Disclaimer

IMPORTANT: READ BEFORE USE

• Not Medical Advice or Treatment: The Mind GYM website and its associated tools represent a mental fitness and training initiative, not a medical device or healthcare provider. It is not intended to diagnose, treat, cure, or prevent any disease, mental health disorder, or medical condition. Always seek the advice of a qualified healthcare professional with any questions you may have regarding a medical condition.

• No Substitute for Professional Care: Participation in this project should not replace professional psychological, psychiatric, or medical advice, diagnosis, or treatment. If you believe you are experiencing a medical or mental health emergency, immediately contact emergency services.

• Research-Grade vs. Medical-Grade: We use research-grade methodologies and science validated by academic partnerships. This refers to the scientific rigour of our protocols, notthat we are a licensed Medical Device manufacturer (unless otherwise stated).

• Neurofeedback Awareness: While our research into BCI and VR neurofeedback utilises non-invasive hardware, a small percentage of users may experience temporary dizziness or fatigue. Discontinue use immediately if you experience adverse effects.

2. Terms of Use (ToU)

General Terms and Conditions of Use:
(Last Updated: 01.01.2026)
 
2.1 Acceptance of Terms:
By accessing or using the website (www.mind-gym.ai), software, or participating in our research pilots, you agree to be bound by these Terms of Use.
 
2.2 Intellectual Property & Research Assets:
The Mind GYM initiative, including its methodologies, software architecture, data visualisation methods, and underlying research, is the intellectual property of the Project Creators. You are granted a limited, non-exclusive, non-transferable licence to use the tools for personal or research purposes as authorised. You may not copy, reverse engineer, or attempt to derive the source code of the project’s assets.
 
2.3 Beta and Research Status (Project Specific):
You acknowledge that The Mind GYM is currently a research initiative in the development (Beta) phase. The website and tools may contain bugs, errors, or interruptions. Your use of the service constitutes agreement to participate in user testing/research, and you understand that data may be reset or features may change without notice.
 
2.4 User Conduct:
You agree not to use the website or tools for any unlawful purpose, commercial resale, or in any way that violates the health and safety of others.
 
2.5 Termination of Access:
The Project Creators reserve the right to suspend or terminate your access immediately, without prior notice, if you breach these Terms.

3. Privacy Policy & Data Protection
 
Privacy and Security of Your Data:
 (Last Updated: 01.01.2026)
 
3.1 Data We Collect:
We collect data necessary to improve our research and personalised mental fitness models. This includes:

• Registration Data: Name, email address, and voluntary demographic information.

• Performance Data: Usage statistics, training completion, and progress metrics.

• Neuro-Biometric Data: Data collected from compatible BCI/EEG sensors (if applicable), including brainwave activity and physiological signals, used strictly for AI training and personalisation.

 
3.2 How We Use Your Data (Research & AI):
Your data is primarily used to:

• Power AI models to create personalised mental training sessions.

• Provide objective, trackable performance feedback.

• Conduct internal research to improve the efficacy of our protocols.

• Note: Anonymised and aggregated data may be used for scientific publications or academic collaborations.

 
3.3 Data Protection and Compliance:
We are committed to securing your data using industry-standard security protocols. We strive to align with global best practices:

• GDPR Alignment: Users have the right to access, rectify, or erase their personal data ("Right to Be Forgotten").

• CCPA Alignment: Users have the right to know what personal information is being collected.

• Sensitive Data Standards: While not a covered entity under HIPAA, we apply strict technical safeguards to protect sensitive neuro-biometric data.

 
3.4 Data Retention and Anonymisation:
We retain your data only for as long as necessary to fulfil the research purposes outlined. Upon account deletion, Neuro-Biometric Data will be anonymised and aggregated for ongoing AI model training.

4. General Information
 
Contact and Governing Law:
 
4.1 Contact Information:
For any questions regarding these documents or your data, please contact the Project Team:

• The Mind GYM (Project Team)

• Email: info@themindgym.ai

 
4.2 Changes to Documents:
The Project Team reserves the right to modify these documents at any time. We will notify you of material changes by updating the "Last Updated" date on this page.
 
4.3 Governing Law and Dispute Resolution:
As this is a global research initiative without a centralised corporate entity, these Terms shall be governed by the laws of the country of residence of the Project Creators, without regard to conflict of law principles.
 
In the event of any dispute, the parties agree to first attempt to resolve the matter informally through amicable negotiation. If a resolution cannot be reached, the dispute shall be settled by binding arbitration, conducted in the English language, in accordance with international arbitration standards.